TO REFERENCE TEXT
Orientation is designed to help you learn the principles of the Incident Command
System and to briefly acquaint you with the basic ICS structure and terminology.
majority of the reference text is to be used as a note-taking guide, but other
practical information and exercises are included that replicate situations you
may encounter in any incident. Many are applicable in planning and conducting
planned events as well.
measure how well you received and retained this information, there will be a
final examination covering all the course material.
hope you will have a good learning experience which helps you accomplish your
job more effectively.
Orientation is intended for personnel assigned to an incident or event who have
a minimum requirement for understanding ICS. This module reviews the ICS
organization, basic terminology, and common responsibilities. It will provide
enough information about the Incident Command System to enable you to work in a
support role at an incident or event, or to support an incident from an off-site
module may also be used as a pre-course study program by personnel who will be
continuing their training with additional modules.
is an orientation for entry-level personnel assisting at an incident or event,
persons working in support roles, and off-incident personnel who require a
minimum of ICS orientation.
is the first of seventeen modules of the ICS National Training Curriculum. No
prerequisites are necessary.
are other ICS National Training Curriculum materials which will help you
understand this course material more easily. You may wish to obtain copies of
the following documents:
ICS Development Paper
ICS Forms Manual
ICS Position Descriptions & Responsibilities
the person assigned to administer and assist you with completing this self-paced
instruction for help in acquiring copies of the documents listed above.
the conclusion of this self-study module, you should be able to do the
List the five major organizational activities within the Incident Command
System and explain their primary functions.
Give the titles, and explain the duties of Command and General Staff
Match organizational units to appropriate Operations, Planning,
Logistics, or Finance Sections.
Match supervisory titles with appropriate levels within the organization.
Describe the terms used to name major incident facilities, and state the
function of each.
Describe what an Incident Action Plan is and how it is used at an
Describe how span of control functions within the incident organization
and in the use of resources.
Describe the common responsibilities (general instructions) associated
with incident or event assignments.
Describe several applications for the use of ICS.
This module is self-paced.
For successful completion of this course, you must receive a minimum of 70% average score on the final exam. A self-study examination is located at the back of the module.
This module can be completed in two-to-four hours of self-paced study time.
An evaluation summary questionnaire is included in Appendix A. It is to be completed and returned to the person assigned to administer and assist you with the completion of the course.
Branches Air Operations Branch Situation Unit Communications Unit Procurement Unit
Divisions Air Support Branch Demobilization Unit Medical Unit Compensation/Claims Unit
& Air Support Group Documentation Unit Food Unit Cost Unit
Groups Air Tactical Group Support Branch
Strike Teams Supply Unit
& Facilities Unit
Task Forces Ground Support Unit
Incident Command System Organization (Figure 1-1)
The Incident Command System is used to manage an emergency incident or a non-emergency event. It can be used equally well for both small and large situations.
system has considerable internal flexibility. It can grow or shrink to meet
differing needs. This makes it a very cost-effective and efficient management
system. The system can be applied to a wide variety of emergency and
non-emergency situations. Listed below are some examples of the kinds of
incidents and events that can use the ICS:
APPLICATIONS FOR THE USE OF THE INCIDENT COMMAND SYSTEM
the use of the Incident Command System (figure 1-2)
ICS has a number of features which will be covered in this module. Major areas to be covered include:
The Incident Action Plan
Span of Control
Every incident or event has certain major management activities or actions that must be performed. Even if the event is very small, and only one or two people are involved, these activities will still always apply to some degree.
The organization of the Incident Command System is built around five major management activities. These are depicted in Figure 1-3.
Command System Major Activities (Figure 1-3)
These five major management activities are the foundation upon which the ICS organization develops. They apply whether you are handing a routine emergency, organizing for a major event, or managing a major response to a disaster.
On small incidents, these major activities may all be managed by one person, the Incident Commander (IC). Large incidents usually require that they be set up as separate Sections within the organization as shown in Figure 1-4 below.
Each of the primary ICS Sections may be sub-divided as needed. The ICS organization has the capability to expand or contract to meet the needs of the incident.
A basic ICS operating guideline is that the person at the top of the organization is responsible until the authority is delegated to another person. Thus, on smaller situations where additional persons are not required, the Incident Commander will directly manage all aspects of the incident organization.
Now we will look at each of the major functional entities of the ICS organization starting with the Incident Commander and the Command Staff.
A. Incident Commander and the Command Staff
The Incident Commander is the person in charge at the incident, and must be fully qualified to manage the incident. As incidents grow in size or become more complex, a more highly qualified Incident Commander may be assigned by the responsible jurisdiction or agency. The Incident Commander may have one or more deputies from the same agency or from other agencies or jurisdictions. Deputies must always be as qualified as the person for whom they work.
The Incident Commander may assign personnel for both Command Staff and a General Staff. The Command Staff provides information, safety, and liaison services for the entire organization. The General Staff are assigned major functional authority for Operations, Planning, Logistics, and Finance/Administration.
Initially, assigning tactical resources and overseeing operations will be under the direct supervision of the Incident Commander. As incidents grow, the Incident Commander may delegate authority for performance and of certain activities to others as required.
Taking over command at an incident always requires that there be a full briefing for the incoming Incident Commander, and notification that a change in command is taking place.
In addition to the primary incident response activities of Operations, Planning, Logistics, and Finance/Administration, the Incident Commander has responsibility for several other important services. Depending on the size and type of an incident or event, it may be necessary to designate personnel to handle these additional activities.
Persons filling these positions are designated as the Command Staff and are called Officers. The Command Staff is shown in Figure 1-5. There is only one Command Staff position for each of these functions. The Command Staff does not have deputies. However, each of these positions may have one or more assistants if necessary. On large incidents or events, it is not uncommon to see several assistants working under Command Staff Officers.
|Operations Section||Planning Section||Logistics Section||Finance/Administration Section|
ICS Command Staff (figure 1-5)
Information Officer The information Officer will be the point of contact for the media, or other organizations seeking information directly from the incident or event. Although several agencies may assign personnel to an incident or event as Information Officers, there will only be one Incident Information Officer. Others will serve as assistants.
Safety Officer This individual monitors safety conditions and develops measures for assuring the safety of all assigned personnel.
Liaison Officer On larger incidents or events, representatives from other agencies (usually called Agency Representatives) may be assigned to the incident to coordinate their agencys involvement. The Liaison Officer will be there primary contact.
The General Staff
The people who perform the four major activities of Operations, Logistics, Planning, and Finance/Administration are designated as the General Staff.
THE INCIDENT COMMAND SYSTEM GENERAL STAFF
- Operations Section Chief
- Planning Section Chief
- Logistics Section Chief
- Finance/Administration Section Chief
ICS General Staff (Figure 1-6)
of the General Staff may have a deputy, or more than one if necessary. The role
of the deputy position is flexible. The deputy can work with the primary
position, work in relief capacity, or be assigned specific tasks. Deputies
should always be as qualified as the person for whom they work.
In large events, especially where multiple agencies or jurisdictions are involved, the use of deputies from other agencies can greatly increase interagency coordination.
At the Section level, the person in charge will be designated as a Chief. For example, in the Logistics Section, the person in charge will always be called the Logistics Section Chief.
Lets start with the Operations Section of the ICS organization.
1. Operations Section
The Incident Commander will determine the need for a separate Operations Section at an incident or event. Until Operations is established as a separate Section, the IC will have direct control of tactical resources.
When activation an Operations Section, the IC will assign an individual as the Operations Section Chief. The Operations Section Chief will develop and manage the Operations Section to accomplish the incident objectives.
There is only one Operations Section Chief for each operational period. That person is normally (but not always) from the jurisdiction or agency which has the greatest involvement either in terms of resources assigned or area of concern. The Operations Section Chief may have deputies from the same agency, or from other agencies often helps in the coordination of actions.
Within the Operations Section, two additional levels of organization can be used as necessary. These are Divisions and/or Groups, and Branches.
The Operations organization usually develops from the bottom up. This is due to the need to expand supervision as more and more resources are applied. For example, the Incident Commander or the Operations Section Chief on an incident may initially work with only a few single resources. This is shown in Figure 1-7.
Operations Section Chief
Resources in Operations (Figure 1-7)
As more resources are added to the incident, another layer of organization may be needed within the Operations Section to maintain proper span of control. Normally, this will be done at the Division or Group level as shown in Figure 1-8.
of Two Divisions Within Operations Section (Figure 1-8)
The goal is to keep the organization as simple and as streamlined as possible, and not to overextend the span of control.
A Division is established to divide an incident geographically. How that will be done will be determined by the needs of the incident. Divisions covering an area on the ground are usually labeled by letters of the alphabet, Within a building, divisions are often designated by floor numbers. The important thing is to remember about ICS divisions is that they describe some of the geographical area related to incident operations.
Groups are established to describe functional areas of operation. The kind of group to be established will be determined by the needs of the incident. For example, in an earthquake incident with widespread structural damage, search and rescue activity would be organized geographically, using divisions.
A specialized resource team, using dogs or electronic equipment in an earthquake, or a salvage group in a maritime incident may be designated as functional group. Groups will work wherever they are needed, and will not be assigned to any single division.
Divisions and Groups can be used together on an incident. Divisions and Groups are at an equal level in the organization. One does not supervise the other. When a functional group is working within a division on a special assignment, division and group supervisors must closely coordinate their activities. Division and group supervisors always report to the Incident Commander unless the Operations Section Chief and/or Branch Director positions have been established. Deputies are not used at the Division and Group level.
On some incidents, it may be necessary to establish another level of organization within the Operations Section called Branches.
There are generally three reasons to use Branches on an incident or an event.
Span of Control (see page 1-20) If the number of Divisions and Groups exceeds the recommended Span of Control, another level of management is necessary. Span of Control will be discussed in more detail later in this module.
Need for a Functional Branch Structure Some kinds of incidents have multiple disciplines involved, e.g., police, fire, search and rescue, and medical, that may create the need to set up incident operations around a functional branch structure.
Multi-jurisdictional Incidents In some incidents it may be better to organize the incident around jurisdictional lines. In these situations, Branches may be set up to reflect differences in the agencies involved. For example, in flooding, earthquake, or wildfire incidents, federal, county, and city property all could be simultaneously affected. One way of organizing operations in these kinds of incidents is to designate a separate Branch for each of the agencies involved.
Various kinds of Branch alignments are shown in figure 1-9 below.
1 Branch 2 Medical
Division A Division B
Options for Establishing Branches Within ICS (Figure 1-9)
Each branch that is activated will have a Branch Director. Deputies may be used at the Branch level.
There are two other parts of the Operations Section that you may need to understand.
If established separately at an incident, Air Operations will be activated at the Branch level within the Operations Section. Usually this is done on incidents which may have complex needs for use of aircraft in both tactical and logistical operations.
Staging Areas may be established wherever necessary to temporarily locate resources awaiting assignment. Staging Areas and the resources within them will always be under the control of the Operations Section Chief. Staging Areas will be discussed later under incident facilities.
There is no one best way to organize an incident. The organization should develop to meet the functions required. The characteristics of the incident and the management needs of the Incident Commander will determine what organization elements should be established. The incident organization may change over time to reflect the various phases of the incident.
2. Planning Section
Section (Figure 1-10)
Briefly stated, the major activities of the Planning Section are to:
Collect, evaluate, and display information about the incident.
Develop Incident Action Plans for each operational period, conduct long-range planning, and develop plans for demobilization at the end of the incident.
Maintain resource status information on all equipment and personnel assigned to the incident.
Maintain incident documentation.
The Planning Section is also the initial place of check-in for any Technical Specialists assigned to the incident. Depending on their assignment, Technical Specialists may work within the Planning Section, or be reassigned to other incident areas.
Several Planning Section Units may be established. Duties of each Unit are covered in other modules. Not all of the Units may be required, and they will be activated based upon need. Planning Section Units are shown in Figure 1-10
Service Branch Support Branch
Communications Unit Supply Unit
Medical Unit Facilities Unit
Food Unit Ground Support Unit
and Units in the Logistics Section (figure 1-11)
The Logistics Section is responsible for all of the services and support needs of an incident, including obtaining and maintaining essential personnel, facilities, equipment, and supplies.
The Incident Commander will determine the need to establish a Logistics Section on the incident. This is usually determined by the size of the incident, complexity of support, and how long the incident may last. Once the IC determines that there is a need to establish a separate Logistics function, an individual will be assigned as the Logistics Section Chief.
Six functional units can be established within the Logistics Section. If necessary, a two-branch structure can be used to facilitate span of control. The titles of the units are self-descriptive. Detailed duties of each unit are covered in other modules. Not all of the units may be requir4ed, and they will be established based upon need. Branches and Units in the Logistics Section are shown in Figure 1-11
Section Units (Figure 1-12)
The IC will determine if thee is a need for a Finance/Administration Section, and designate an individual to perform that role. If no Finance Section is established, the IC will perform all finance functions.
The Finance/Administration Section is set up for any incident that may require on-site financial management. More and more, larger incidents are using a Finance/Administration Section to monitor costs.
Smaller incidents may also require certain Finance/Administration functions. For example, the Incident Commander may establish one or more units of the Finance/Administration Section for such things as procuring special equipment, contracting with a vendor, or for making cost estimates of alternative strategies.
The Finance Section may establish four units as necessary. Duties of each unit are covered in other modules. Not all of the units may be required, and they will be established based upon need.
Finance/Administration Section Units are shown in Figure 1-12.
At each level in the ICS organization, individuals with primary responsibility positions have distinctive titles, as shown in Figure 1-13
Primary Position Title
ICS Organization Terminology (Figure
will be established depending on the kind and complexity of the incident or
event. It is important to know and understand the names and functions of the
principal ICS facilities. Not all of those listed below will necessarily be
of the facilities is briefly described below:
Incident Command Post
The location from which the Incident Commander oversees all incident
operations. There is only one ICP for each incident or event. Every incident or
event must have some form of an Incident Command Post.
Staging Areas Locations at which resources are kept while awaiting incident assignment. Most large incidents will have a Staging area, and some incidents may have several. Staging Areas will be managed by a Staging Area Manager who reports to the Operations Section Chief or to the Incident Commander if an Operations Section has not been established.
Base The location at
the incident at which primary service and support activities are performed. Not
all incidents will have a Base. There will only be one Base for each incident.
locations where resources may be kept to support incident operations. Camps
differ from Staging Areas in that essential support operations are done at
Camps, and resources at Camps are not always immediately available for use. Not
all incidents will have camps.
Helibase A location in
and around an incident area at which helicopters may be parked, maintained,
fueled, and equipped for incident operations. Very large incidents may require
more than one Helibase.
are temporary locations where helicopters can land and load and off-load
personnel, equipment, and supplies. Large incidents may have several helispots.
Incident Action Plan
incident must have an oral or written action plan. The purpose of the plan is to
provide all incident supervisory personnel with direction for future actions.
Action plans which include the measurable tactical operations to be achieved,
are always prepared around a time frame called an Operational Period.
periods can be of various lengths, but should be no longer than twenty-four
hours. Twelve-hour Operational Periods are common on many large incidents. It is
not unusual, however, to have much shorter Operational Periods covering, for
example, two- or four-hour time periods. The length of an Operational Period
will be based on the needs of the incident, and these can change over the course
of the incident.
planning for an Operational Period must be done far enough in advance to ensure
that requested resources are available when the Operational Period begins.
incident, which involve a partial or full activation of the ICS organization,
should have a written Incident Action Plan. Incidents extending through an
Operational Period should also have a written Incident Action Plan to ensure
continuity due to personnel changes. The decision to have a written action plan
will be made by the Incident Commander.
forms have been developed to help in preparing the Incident Action Plan. These
are shown in Figure 1-15. They will be discussed in other modules.
elements in any written or oral Incident Action Plan are:
Statement of Objectives Appropriate to the overall incident.
Organization Describe what parts of the ICS organization will be in place for each Operational Period.
Assignments to Accomplish
the Objectives These are normally prepared for each Division or Group and
include the strategy, tactics, and resources to be used.
Examples can include a map of the incident, communications plan, medical plan,
traffic plan, etc.
Incident Action Plan must be made known to all incident supervisory personnel.
This can be done through briefings, by distributing a written plan prior to the
start of the Operational Period, or by both methods.
Span of Control
of Control means how many organizational elements may be directly managed by
another person. Maintaining adequate Span of Control throughout the ICS
organization is very important. Effective Span of Control may vary from three to
seven, and a ratio of one to five reporting elements is recommended. If the
number or reporting elements falls outside of those ranges, expansion or
consolidation of the organization may be necessary. Thee will be exceptions, for
example in some applications specially trained hand crews may utilize a larger
Span of Control.
Maintain Span of Control at 1 to 5
Recommended ICS Span of Control
Guideline (Figure 1-16)
There are certain common responsibilities or instruction associated with an incident assignment that everyone assigned to an incident should follow. Following these simple guidelines will make your job easier and result in a more effective operation.
1. Receive your incident assignment from our organization. This should
include, at a minimum, a reporting location and time, likely length of
assignment, brief description of assignment, route information, and a designated
communications link if necessary. Different agencies may have additional
2. bring any specialized supplies or equipment required for your job. Be sure you have adequate personal supplies to
last you for the expected stay.
3. Upon arrival, follow the Check-in procedure for the incident. Check-in
locations may be found at:
Incident Command Post (at
the Resources Unit)
Division or Group
Supervisors (for direct assignments)
4. Radio communications on an incident should use clear text, that is, no
radio codes. Refer to incident facilities by the incident name, for example,
Rossmoor Command Post, or 42nd Street Staging Area. Refer to
personnel by ICS title, for example, Division C not numeric code or name.
5. Obtain a briefing from your immediate supervisor. Be sure you understand
Acquire necessary work materials, locate, and set up your workstation.
Organize and brief any subordinates assigned to you.
Brief your relief at the end of each Operational Period and, as
necessary, at the time you are demobilized from the
Complete required forms and reports and give them to your supervisor or
to the Documentation Unit before you leave.
Demobilize according to plan.
The information you have learned through this short self-study module will provide you with enough general background to understand the principles and primary organizational elements of the ICS.
are encouraged to expand your understanding of ICS by taking other modules or